Senior Document Management Specialist
Summary
Title: | Senior Document Management Specialist |
---|---|
ID: | 10276 |
Department: | Information Technology |
Location : | Rosslyn, VA |
Description
Job Description:
Position Overview
The Senior Document Management Specialist will play a critical role in supporting the Cyber Audit workstream.
This role requires expertise in managing, tracking, and standardizing cybersecurity audit documentation and processes. The specialist will serve as a liaison between auditors and stakeholders, ensuring seamless execution of audit activities, compliance with established requirements, and continuous improvement of audit practices.
Key Responsibilities
Required:
Position Overview
The Senior Document Management Specialist will play a critical role in supporting the Cyber Audit workstream.
This role requires expertise in managing, tracking, and standardizing cybersecurity audit documentation and processes. The specialist will serve as a liaison between auditors and stakeholders, ensuring seamless execution of audit activities, compliance with established requirements, and continuous improvement of audit practices.
Key Responsibilities
- Audit Support: Provide end-to-end support for various cyber audits, including FISMA, GAO, OIG, and other external/internal reviews.
- Stakeholder Training: Develop and deliver training sessions for stakeholders on the audit lifecycle, Plan of Action & Milestones (POA&M) management, Provided by Client (PBC) process, and management of open findings and recommendations (NFRs).
- Audit Liaison: Act as the primary point of contact and coordination for cyber audits across the Department, ensuring timely responses and alignment with audit requirements.
- Documentation Management: Track, maintain, and report on the status of open audit findings, recommendations, and remediation efforts, ensuring accuracy and audit-readiness of documentation.
- Process Standardization: Define, recommend, and implement standardized audit processes, procedures, and documentation frameworks to enhance efficiency and consistency across cyber audits.
- Collaboration: Work closely with internal stakeholders, auditors, and leadership to provide visibility into audit progress and remediation activities.
- Continuous Improvement: Identify opportunities to strengthen document management practices, knowledge sharing, and audit readiness across the organization.
Required:
- Bachelor’s degree in Information Systems, Cybersecurity, Business Administration, or a related field (or equivalent experience).
- Minimum of 7–10 years of experience in document management, audit support, or cybersecurity compliance.
- Strong knowledge of FISMA, GAO, OIG, and other federal audit requirements.
- Proven experience in POA&M management, PBC coordination, and audit lifecycle support.
- Excellent organizational skills with the ability to manage multiple audits and priorities simultaneously.
- Strong written and verbal communication skills, including experience in training and presenting to stakeholders.
- Ability to work effectively with cross-functional teams in a fast-paced environment.
- Experience supporting audits in a federal government or highly regulated environment.
- Familiarity with NIST frameworks and federal cybersecurity policies.
- Prior experience working within the Department of State or other federal agency E-CISO programs.
- Certifications such as CISA, CISSP, or CAP.
- Attention to Detail and Accuracy
- Strong Stakeholder Engagement and Communication
- Audit and Compliance Expertise
- Process Improvement and Standardization
- Strategic and Analytical Thinking
- Confidentiality and Integrity in Handling Sensitive Data